Account Clear (F-03)
Purpose
Use this transaction to clear an open item.
When To Do This
Perform this procedure when you want to clear an open
item.
Prerequisites
·
The G/L Account to be cleared should have been maintained as Open
Item Managed in the G/L Account Master Record. (FS01).
Menu Path
Use the following menu path(s) to begin this transaction:
·
Select Clear G/L Account:
Header Data.
Transaction Code
Helpful Hints
·
None.
Procedure
1. Please
refer to the "Internal Controls Procedures" for manual procedures that are
critical to ensuring an effective control environment for this activity.
2. Start the transaction using the menu path or transaction code.
Clear G/L Account: Header Data
3. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
Account
|
R
|
Unique numeric
identifier that is used in general ledger to identify and track natural
expense items. Also used in sub ledgers such as A/R and A/P to identify
customers and vendors.
Example: 100254
|
|
Clearing date
|
R
|
Date on which items from
an account are to be marked as cleared.
Example: 04/04/2005
|
|
Company Code
|
R
|
Independent accounting
unit; in most cases is a legal entity. You can prepare a balance sheet and
income statement for each company code. Several company codes can be set up
to manage the accounts of independent companies simultaneously.
Example: 1051
|
|
Currency
|
R
|
Monetary unit. The
currency of the entity processing transactions.
Example: USD
|
4. Select 
for Additional selections.
All open items in the G/L Account will be
displayed if "None" is selected. If a field other than "None" is specified,
the open item will be restricted based on your selection criteria.
5. Click 
.
Clear G/L
Account Process open items
6. Click 
.
7. Click 
.
Steps 6 and 7 are optional steps. These steps
facilitate the individual selection of open item amounts that need to be
cleared by deactivating the amounts that are pre-selected by default. Once
deselected, the user can manually select each item based on their criteria.
8. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
USD Gross
|
R
|
Gross total in US
Dollars.
Example: 100.00
|
9. Double-click 
to select.
10. Select .
Clear G/L
Account Display Overview
11. Click 
to save and clear.
Clear G/L
Account: Header Data
12. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
KEYCODE
|
O
|
Sequence of characters
that identifies a transaction in the SAP System.
Example: /nFS10
|
G/L
account : Balances Display
13. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
Account number
|
R
|
Unique numeric
identifier that is used in general ledger to identify and track natural
expense items. Also used in subledgers such as A/R and A/P to identify
customers and vendors.
Example: 100254
|
|
Company Code
|
R
|
Independent accounting
unit; in most cases is a legal entity. You can prepare a balance sheet and
income statement for each company code. Several company codes can be set up
to manage the accounts of independent companies simultaneously.
Example: 1051
|
|
Fiscal Year
|
R
|
The fiscal year for
which this transaction is relevant. In most cases, the fiscal year
corresponds to the calendar year.
Example: 2005
|
14. Click 
.
Bank of New York - DE ACCTOutflow SWIFT Clearing: Local Currency Bala
15. Double-click 
(the account balance in the last
row of the last column).
To period
03
The Green icon in the left column indicates
the cleared open items.
16. Click 
to
exit
17. This
activity is complete.
Result
You have successfully cleared an open item.
Comments
None
Financial
Accounting 
