Clear Vendor Down Payment - F-54 (F-54)
Purpose
Use this transaction to clear down payments against a
received invoice.
When To Do This
Perform this procedure when you have posted down payments
and received the final invoice. The down payments against the final invoice
must be cleared.
Prerequisites
·
Down payment(s) are posted in the system.
·
A final invoice has been received.
Menu Path
Use the following menu path to begin this transaction:
·
Select Accounting Financial
Accounting Vendors Document Entry Down Payment Clearing to go to the Clear
Vendor Down Payment: Header Data (1) screen.
Transaction Code
Helpful Hints
·
R/O/C: "R" = Required, "O" = Optional, "C" =
Conditional.
Procedure
1. Start
the transaction using the menu path or transaction code.
Clear
Vendor Down Payment: Header Data (1)
2. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
Document Date
|
R
|
Date which appears in
the document header and can be used for any defined purpose.
Example: 04/12/2005
|
|
Type
|
R
|
A general term for a
category of data; a distinct record, e.g. wage type, infotype, communication
type, date type.
Example: KA
|
|
Company Code
|
R
|
Independent accounting
unit; in most cases is a legal entity. You can prepare a balance sheet and
income statement for each company code. Several company codes can be set up
to manage the accounts of independent companies simultaneously.
Example: 1051
|
|
Posting Date
|
R
|
The date on which a
transaction in SAP will be posted to the appropriate accounts. SAP will
default this field to be the current date, but changes are allowed. For
items to be posted in a future or past period, you must enter the posting
date.
Example: 04/12/2005
|
|
Period
|
O
|
Unit that subdivides a
fiscal year.
Example: 3
|
|
Currency/Rate
|
R
|
The rate of the currency
as updated in the currency table.
Example: USD
|
|
Document Number
|
O
|
The unique
identification value assigned to a business event as it is processed in SAP;
the system automatically creates and assigns document numbers as each
document is posted--manual assigning of document numbers is not possible.
|
|
Reference
|
R
|
Allows for further
clarification of an entry by referencing to other sources of information,
either internal or external to SAP. Any SAP-posted document number can be
used as a "reference" when entering a new document.
Example: 1900000024
|
|
Doc.Header Text
|
O
|
The document header text
contains explanations or notes which apply to the document as a whole, that
is, not only for certain line items.
Example: Clearing
Down Payment
|
|
Account
|
O
|
Unique numeric
identifier that is used in general ledger to identify and track natural
expense items. Also used in subledgers such as A/R and A/P to identify
customers and vendors.
Example: 3500003
|
|
Invoice
|
O
|
This is the SAP document
number generated when the vendor's invoice was saved.
Example: 1900000024
|
|
Fiscal year
|
R
|
The fiscal year for
which this transaction is relevant. In most cases, the fiscal year
corresponds to the calendar year.
Example: 2005
|
|
Text
|
O
|
Explanatory text for a
line item.
Example: Clearing
down payment
|
3. Click 
to continue to the Clear
Vendor Down Payment Choose down payments screen.
Clear
Vendor Down Payment Choose down payments
The system displays the message, "XXXX
items were selected".
4. Click 
to the left of the line
item you wish to clear. This will highlight the selected line.
Clear
Vendor Down Payment Choose down payments
5. Click 
to clear the vendor
down payment and return to the Clear Vendor Down Payment: Header Data (2)
screen.
Clear
Vendor Down Payment: Header Data (2)
The system displays the message,
"Document XXXX was posted in company code YYYY."
6. You
have completed this transaction.
Result
You have successfully cleared down payments against a
received invoice.
Comments
None
Financial
Accounting 
