Display Purchase Order - ME23N (ME23N)

 

Purpose

Use this procedure to display an existing purchase order.

When To Do This

Perform this procedure when you need to display information in a purchase order such as scheduled quantity, open quantity, or net unit price of a purchase order item.  You can also check to see if a goods receipt or an invoice has been entered for that purchase order line item.

Prerequisites

·         A purchase order must exist in the system.

Menu Path

Use the following menu path to begin this transaction:

·         Select Logistics  Materials Management  Purchasing  Purchase Order  Display to go to the Display Purchase Order screen.

Transaction Code

ME23N

Helpful Hints

·         R/O/C: "R" = Required, "O" = Optional, "C" = Conditional.

·         Changes made directly to purchase orders in SAP by users are not allowed.  Any SAP relevant changes to an Ariba purchase requisition will result in the corresponding SAP purchase order being updated with the changes via the Ariba to SAP PO interface.

Procedure

1.       Start the transaction using the menu path or transaction code.

Display Purchase Order

 

    In the screen above, the Header, Item overview, and Item detail sections are collapsed.  To display fields, you will need to expand the appropriate section by clicking  next to the section name.  While you are working in a particular section, it is often convenient to collapse the other sections to view more of the screen without scrolling.  To collapse a particular section, click  next to the section name.  Throughout this work instruction, you will be referred to a particular section.  The work instruction assumes that you will expand and collapse sections as appropriate without further instruction.

2.       Perform one of the following:

If	Go To
The purchase order does not come up on the initial screen, or you want to display a different purchase order	Step 3
The purchase order you want to display does come up on the initial screen	Step 6

 

3.       Click  to go to the Select Document window.

Select Document

 

4.       As required, complete/review the following field:

Field Name	R/O/C	Description
Pur. order	R	Document used to purchase materials and services from vendors. Example:         4500000010

 

5.       Click  to go to the Standard PO XXXX Created by YYYY (Header) (Org. data) screen.

Standard PO XXXX Created by YYYY (Header) (Org. data)

 

6.       Review the displayed information.

7.       Click the  tab to go to the Standard PO XXXX Created by YYYY (Header) (Status) screen.

Standard PO XXXX Created by YYYY (Header) (Status)

 

8.       Review the displayed information.

9.       Click the  tab to go to the Standard PO XXXX Created by YYYY (Header) (Delivery/invoice) screen.

Standard PO XXXX Created by YYYY (Header) (Delivery/invoice)

 

10.     Review the displayed information.

11.     Click  to expand the Item detail section go to the Standard PO XXXX Created by YYYY (Item detail) screen.

Standard PO XXXX Created by YYYY (Item detail)

 

    You will need to use the horizontal (or vertical) scroll bar to view all the fields in this section.

12.     Click the  to go to the Standard PO XXXX Created by YYYY (Item detail) (Delivery schedule) screen.

Standard PO XXXX Created by YYYY (Item detail) (Delivery schedule)

 

13.     Review the displayed information.

14.     Click the  tab to go to the Standard PO XXXX Created by YYYY (Item detail) (Delivery) screen.

Standard PO XXXX Created by YYYY (Item detail) (Delivery)

 

15.     Review the displayed information.

16.     Click the  tab to go to the Standard PO XXXX Created by YYYY (Item detail) (Invoice) screen.

Standard PO XXXX Created by YYYY (Item detail) (Invoice)

 

    If the Inv Receipt flag is not checked, the PO item is a free item, and you cannot create an invoice for the item.

17.     Review the displayed information.

18.     Click the  tab to go to the Standard PO XXXX Created by YYYY (Item detail) (Account assignment) screen

Standard PO XXXX Created by YYYY (Item detail) (Account assignment)

 

19.     Review the displayed information.

20.     Click the  tab to go to the Standard PO XXXX Created by YYYY (Item detail) (Purchase order history) screen.

Standard PO XXXX Created by YYYY (Item detail) (Purchase order history)

 

21.     Review the displayed information.

22.     Click  to exit this transaction.

23.     You have completed this transaction.

Result

You have successfully displayed an existing purchase order.

Comments

None