Procedure
1. Start the transaction using the menu path or transaction code.
This transaction should be
accessed through the user menu, not the traditional SAP menu. Refer to the menu
path for additional instructions.
2. As required, complete/review the following fields:
4. As required, complete/review the following fields:
Display Project
Actual Cost Line Items
6. As required, complete/review the following fields:
· Project
· to
· Activity
· to
· Layout
7. Click 
to view the
different types of layout.
for LTS
projects. For LTS projects, choose /ZLTS1
layout. Three alternative layout sections are available for use by other
brands/functions.
Display Project
Actual Cost Line Items
. Only 5,000 transactions will be displayed.
There is no error to let the user know that more than 5,000 transactions are
available. Change the Maximum no. of hits to a higher number when working with
larger projects.
Display Project
Actual Cost Line Items
11. Perform one of the following:
|
If |
Go To |
|
Defining additional selection criteria |
Step 12 |
|
Not defining additional selection criteria |
Step 24 |
12. Click 
, the dynamic selections
button, to further define criteria.
Display Project Actual Cost Line Items
Additional file folder tabs will
be displayed. Click directly on the arrow to reveal the available menu choices.
In this scenario, double-clicking on the item name will not work.
.
Display Project
Actual Cost Line Items
The Dynamic selections box will
appear on the right side of the screen. If selecting multiple options,
double-click on the menu items to add the criteria to the Dynamic selections
box on the right side of the screen. To remove an option, double-click on the
name of the option in the original menu.
15. As required, complete/review the following fields:
· Respons.
16. Click 
to view options
for selection criteria.
Multiple Selection
for Person Responsible
17. Click 
(first column to
the left of the Single value) to adjust the calculation for the Single Value.
Use this screen to set the
selection option (for example, single value, less than, or a pattern) for a
line of selection. The available options depend on whether a single value or a
range is entered, and, in the event of a single selection, on the value
entered.
If a Single Value is chosen, the
system selects 11 as Person Responsible (or whatever criteria has been defined)
if the line is in a Select block (green stoplight), but excludes it from the
selection if the line is in an Exclude from selection block (red stoplight).
Multiple Selection
for Person Responsible
. Display Project
Actual Cost Line Items
The Dynamic selection button
shows the number of Dynamic selections that are active.
20. Perform one of the following:
|
If |
Go To |
|
Deleting dynamic selection criteria |
Step 21 |
|
Executing the report with the criteria selected above |
Step 24 |
21. To delete the selected criteria, click 
to reveal the menu.
The criterion that has been selected is
highlighted in green. Double-clicking the item will deselect the item.
23. Click , the Dynamic selections
button, to close the additional selection criteria menu.
Display Project Actual Cost Line Items
Display Actual Cost
Line Items for Projects
This report was created without
additional dynamic selections. If additional dynamic selection criteria were
chosen, then this report may look different than the one performed.
25. Click 
in the
right-hand side of the Project definition to drill down into additional
details.
Click in the right side of the project definition
box to expand the menu or on the 
on
the left side of the Value CoCurr field.
Display Actual Cost
Line Items for Projects
26. Click on the
right-hand side of the Cost Elem definition to drill down into additional
details.
Display Actual Cost
Line Items for Projects
27. To reach the Data Entry View, double-click 
or the applicable object.
· Object
Display Document:
Data Entry View
28. Click 
to return to the
Display Actual Cost Line Items for Projects
screen.
Display Actual Cost
Line Items for Projects
29. Perform one of the following:
|
If |
Go To |
|
Changing the layout |
Step 30 |
|
Not changing the layout |
Step 36 |
30. Click 
to change the layout.
Use the arrow keys to add hidden
columns to the displayed columns list. Use the 
button to add totals as needed. Click on
the separate tabs to adjust sorting, filtering, viewing, or displaying.
31. As required, complete/review the following fields:
32. Click 
to add the
selection to the Displayed Columns listing.
33. As required, complete/review the following fields:
34. Click 
to adjust the
location of the newly added selection. Multiple clicks may be necessary to
place the column (per the user's preference).
Display Actual Cost
Line Items for Projects
35. Click 
when the layout
has been changed or to return to the Display
Actual Cost Line Items for Projects screen.
Display Actual Cost
Line Items for Projects
36. Perform one of the following:
|
If |
Go To |
|
Exporting to a local file |
Step 37 |
|
Not exporting to a local file |
Step 45 |
37. Click 
to export to a local file
. Display Actual Cost
Line Items for Projects
40. Click 
to choose the
Directory.
41. Double-click on the applicable folder.
42. As required, complete/review the following fields:
. Display Actual Cost
Line Items for Projects
. Display Actual Cost
Line Items for Projects
The system displays the message
"XXXX Bytes Passed".
The report will be downloaded to
the lowest level that is expanded at the time of the export. An example is
displayed below.
Display Actual Cost
Line Items for Projects
. Display Project
Actual Cost Line Items
47. Click to return to the
SAP Easy Access screen.
48. You have completed this transaction.
You have displayed actual cost line items for a range of projects.
Comments
· This transaction can be used to search for projects with no or limited transactional activity within a certain period. Projects should be periodically reviewed to check for projects with no activity in the last 60 days to ensure that projects are being closed in a timely manner.
· Here is a list of the line item reports that can be run using the same information and steps include in this BPP:
o CJI3 Project Actual Cost Line Items
o CJI4 Project Plan Cost Line Items
o CJI5 Project Commitment Line Items
o CJI8 Project Budget Line Items