Change Recurring Entry- FBD2 (FBD2)

 

When To Do This

Perform this transaction when you want to create header data for a recurring entry.

Business Process Overview

Set up recurring entry documents for business transactions that occur on a regular basis, such as rental payments and insurance premiums. These documents are the basis on which the SAP System creates actual accounting documents, and do not specifically lead to transaction figures being updated. The following data never changes in recurring entries: ·         Posting key ·         Account ·         Amounts Enter this recurring data in a recurring entry original document or template. This document does not update the transaction figures (i.e. post to the G/L.) The recurring entry program using F.14 uses the document as the template for creating accounting documents that post according to the schedule defined in the recurring document entry.

 

Input - Required Fields	Field Value/Comments
Company code	Select the appropriate company code.
First and Last run on	The date on which the first and last run should be performed.
Run intervals	Plan that contains the required run dates for recurring entry original documents. Using the run schedule, accounting documents can be created from recurring entry original documents at any intervals.

 

Output - Results	Next Steps
Recurring document stored.	Need to execute recurring document posting.

 

Key Notes

·         To post recurring entry documents, you have to set up a separate number range for the company codes that use them. You have to use key X1 for the number range.

Procedure

1.       Perform one of the following:

To	Go To
Enter a recurring entry	Step 2
Change a recurring entry	Step 12
Display a recurring entry	Step 20
Display recurring entry changes	Step 25
Exit the transaction	Step 40

 

2.       Start the transaction using the menu path or transaction code.

      Enter Recurring Entry: Header Data

3.       As required, complete/review the following fields:

·         Company Code

·         First run on

·         Last run on

·         Document type

·         Currency/Rate

·         Reference

·         Document Header Text

·         PstKy

·         Account

·         SGL Ind

·         Interval in Months

·         TType

 

4.       Click  to enter data and go to the Enter Recurring Entry Add G/L account item screen.

      Enter Recurring Entry Add G/L account item

5.       As required, complete/review the following fields:

·         Amount

·         Cost Center

·         Text

·         PstKy

·         Account

·         SGL Ind

·         TType

 

6.       Click  to verify entries and go to the Enter Recurring Entry Correct G/L account item screen for the second line item.

      Enter Recurring Entry Correct G/L account item

7.       As required, complete/review the following fields:

·         Amount

·         Text

 

8.       Click  to verify the entries.

      Enter Recurring Entry Correct G/L account item

9.       Click  to display the Enter Recurring Entry Display Overview screen.

      Enter Recurring Entry Display Overview

10.     Click  to save your entries and go to the Enter Recurring Entry: Header Data screen.

      Enter Recurring Entry: Header Data

    The system displays the message "Document XXXXXXXXXX was stored in company code XXXX."  The document is stored, but nothing gets posted to the ledger.

    Use the following additional features in the Enter Recurring Entry: Data Header screen.

Click	Option
	Allows for fast entry in a single screen.
	Copies the Account Assignment Model template to the recurring entry document.
	Creates the document with a reference to a previously posted document.

11.       Return to Step 1.

12.     Select Document Change.

      Change Recurring Document: Data Entry View

13.     Click  to display the Document Header: XXXX Company Code screen.

      Document Header: 1051 Company Code

14.     As required, complete/review the following fields:

·         Doc. Header Text

·         Reference

    These are the only two fields in the Document Header that can be changed once a recurring document has been created.

15.     Click  to continue.

      Change Recurring Document: Data Entry View

16.     Double-click on one of the document lines.

      Change Recurring Document:  Line Item 002

17.     As required, complete/review the following fields:

·         Assignment

·         Text

 

    These are the only two fields in the recurring document line items that can be changed once a recurring document has been created.

18.     Click  to save.

      Change Recurring Document: Initial Screen

    The system displays the message "Changes have been saved."

 

19.     Return to Step 1.

20.     Start the transaction using transaction code FBD3.

      Display Recurring Document: Initial Screen

21.     As required, complete/review the following fields:

·         Document Number

·         Company Code

·         Fiscal Year

 

22.     Click .

      Display Recurring Document: Data Entry View

23.     Click  to return to the SAP main screen

24.     Return to Step 1.

25.     Start the transaction using the menu path or transaction code (FBD4).

      Recurring Document Changes: Initial Screen  

26.     As required, complete/review the following fields:

·         Company Code

·         Document Number

·         Fiscal Year

 

27.     Click  to accept entries and go to the Changes to Recurring Document: Changed Fields screen.

      Changes to Recurring Document: Changed Fields

    This report shows the fields that were changed.  To view details of the changes, double-click on any of the items.  This displays the date, time, and user name that has made the change.

28.     Double-click  .

      Changes to Recurring Document : Overview

29.     Double-click  .

      Detail

30.     Click  to continue.

      Changes to Recurring Document: Overview

31.     Click  to return to the Changes to Recurring Document : Changed Fields screen.

      Changes to Recurring Document : Changed Fields

32.     Click  to return to the Recurring Document Changes: Initial Screen.

      Recurring Document Changes: Initial Screen

33.     Select Environment Multiple display to select multiple documents.

      Display of Changed Documents

34.     Click   to display changes made to recurring document types only.

35.     As required, complete/review the following fields:

·         Company Code

·         Changed on

 

36.     Click  to generate the list.

      Display of Changed Documents

    The report output shows the details of all changes made to multiple recurring documents.

37.     Click  to exit.

38.     Click  to go back one screen.

39.     Return to Step 1.

40.     You have completed this transaction.

Result

You have successfully created a recurring entry document.

Comments

·         To specify certain dates for the run schedule, create the run schedule in the recurring entry original document and store the required dates in configuration SPRO  Financial Accounting Global Settings   Document   Recurring Entries   Define Run Schedules/Enter Run Dates.

·         To post at monthly intervals, there is no need to have run schedules defined.